Position Summary

This role is responsible for leading the planning and execution of ADMA’s presence at congresses, internal events, and related marketing initiatives, ensuring high-quality, compliant, and strategically aligned experiences. The position combines project leadership, cross-functional collaboration, vendor management, and operational execution to support both external congress activities and internal corporate events. The ideal candidate is highly organized, proactive, and capable of managing multiple priorities in a fast-paced environment while driving projects from concept through completion. This position holder is responsible for preparing the submission package including the promotional document for review and the references. 

Essential Functions (ES) and Responsibilities

• Lead the congress strategy, planning and execution of approximately 50 regional and national congresses annually, ensuring strong alignment with ADMA’s commercial and medical objectives.
• Own congress and event execution from planning through completion, including communication with compliance, coordination of timelines, vendors, sponsorships, attendee management, and on-site support.
• Partner closely with Sales, Marketing, Medical Affairs, Scientific Communications, and National Accounts/ Market Access to determine event priorities, attendee participation, and overall event strategy.
• Coordinate congress logistics including booth presence, exhibit materials, shipping logistics, registrations, and pre- and post- event communication with internal attendees and sales representatives.
• Manage sponsorship opportunities and exhibitor deliverables and payments to ensure deadlines and conference requirements are met.
• Work with the warehouse to ensure congress materials are packed and shipped.
• Lead planning and execution of ADMA internal events including meetings (i.e. National Business Meeting, Holiday Party) and trainings.
• Support venue sourcing, vendor management, contract coordination, and negotiation efforts to deliver high-quality events within budget.
• Think strategically about event flow, attendee experience, engagement opportunities, and overall execution to ensure successful and professional events.
• Develop and manage event timelines, budgets, and tracking tools to maintain organization across multiple concurrent events and priorities.
• Lead pre-congress briefings for leadership and internal attendees, including training for onsite attendees on what to expect and best practice.
• Identify opportunities to improve processes, streamline event execution, and enhance ADMA’s presence and impact across congresses and internal events.

Job Responsibilities or Job Requirements

Competencies

Experience Requirements

• Education Requirements: Bachelor’s Degree in Marketing or Relevant Field
• Experience Requirements: 3-5 years in a Congress related or relevant Event Management role

Preferred Experience

Compliance Requirements (ES)

The minimum compliance expectation for this role entails strict adherence to FDA regulations and company policies governing sales and marketing activities. This includes completion of required compliance training, accurate documentation of sales interactions, and adherence to data privacy regulations. Additionally, the role requires proactive participation in compliance reviews, prompt reporting of any potential issues, and ongoing education to stay updated on relevant FDA regulations.